Private healthcare & clinics
Less paperwork, more time for patients
Example workflows for private clinics and dental practices: appointments, patient intake, reminders and documents. The system handles the administration; clinical decisions stay with your professionals.
Example workflowsThese are example workflows we can build around your clinic. They are not live client case studies.
Typical workflows we build with you
Four examples. Each one is a starting point: we adapt it to how your clinic works.
- Example workflow
Appointments and reminders
Patients request, change or cancel appointments on WhatsApp or your website, and reminders go out with messages you have approved.
- 1
It arrivesA patient asks for or changes an appointment.
- 2
The system preparesThe system proposes slots that fit the professional's calendar and prepares the confirmation.
You approveYour reception team confirms the appointment.
- 1
- Example workflow
Patient intake
Forms and documents are collected before the visit and placed in the right file.
- 1
It arrivesA new patient registers before the visit.
- 2
The system preparesForms and documents are collected, organized and checked for what is missing.
You approveYour team reviews the file before the first visit.
- 1
- Example workflow
Documents and results
Referrals, certificates, invoices and results tracked in one place, with a record of what was sent and to whom.
- 1
It arrivesA document is requested or received.
- 2
The system preparesIt is matched to the patient's file and the reply is prepared.
You approveA staff member approves before anything reaches the patient.
- 1
- Example workflow
Internal administration
Billing preparation, supplies, staff schedules and daily reports for the people who run the practice.
- 1
It arrivesThe day's visits and supplies are recorded.
- 2
The system preparesBilling drafts, low-stock alerts and the daily report are prepared.
You approveYour administrator reviews and approves them.
- 1
Your professionals decide
Clinical decisions always stay with your professionals: the system handles administration and routine questions that are not clinical. Anything that reaches a patient needs a person's yes.
Administration, not diagnosis
The system prepares appointments, files and documents; it gives no medical advice.
Confirmed by your team
Appointments, documents and messages to patients wait for your approval.
Sensitive data, in writing
We agree with you in writing which providers and tools may handle patient data.
The services behind these workflows
Each workflow is put together from the services on our products page.
- Scheduling & resource coordination
- Customer service agents
- Document operations
- CRM & client portals
- Workflow & approval automation
- Back-office finance & procurement
Good to know
Are these real client workflows?
No. They are example workflows we can build around your business, not live client case studies. If we ever publish a client's case, we will say so clearly and with that client's approval.
Does the system give medical advice?
No. It answers routine questions that are not clinical, like hours, location or how to prepare for a visit, and passes anything clinical to your team.
Does it work for a small clinic or a dental practice?
Yes, that is who these examples are written for. We start with clinics and dental practices, not large hospital systems.
What happens to patient data?
Each client's data is kept separate and is never used to train artificial intelligence models. When a solution uses AI models from outside providers, we put that in writing in the contract; if there is one you don't want handling your data, tell us and we leave it out.
Want to picture it in your clinic?
A 30-minute conversation, free and with no strings. Tell us how your clinic works today and we'll tell you plainly what is worth automating first.